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Administrative & office in Chicago

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  1. Administrative Assistant/Bookkeeper Needed

    Private company on north side is seeking a full-time Administrative Assistant for full-time position. Administrative Assistant will be responsible for bookkeeping duties, so ideal candidates should have experience in similar role or have a finance/accounting degree. Applicants must have a minimum of 1-year experience, counting internships. Candidates should be looking for a long-term position that offers growth and exciting opportunities. To apply, please email your cover letter and resume asap.

  2. Senior or C-Level Executive Assistant Needed

    Prominent financial firm is seeking a Senior or C-Level Executive Assistant to assist one of the company's partners. Executive is seeking a true long-term, energetic, dependable EA who wants an exciting, fast paced position. for a long-term commitment. Office is located near Lincoln Square. Duties include: -heavy phone and email correspondence -arranging and overseeing complex travel itineraries -managing expenses and preparing reports -daily administrative support to the executive -prepare ...

  3. Administrative Assistant

    Manage associate payroll and accounts payable processes Manage our customer service training program including creation, scheduling of training and audits Assist with the receipt and distribution of incoming mail/outgoing mail and magazines Scheduling and planning of club meetings and miscellaneous events Operations and maintenance of computer and phone hardware and software through IT department Administrative duties including: mailings, copying and filing Responsible for organizing ...

  4. Administrative Support Coordinator

     $40,000 - $45,000 If you enjoy interacting with people, providing outstanding customer service and are looking for a rewarding career, we want you to join our team. Our Administrative Support Coordinators are professionals who engage customers every day by providing exceptional, personalized service. As an Administrative Support Coordinator, you will use your strong communication skills to answer calls and properly handle customer inquiries as well as assist our Field Sales Representatives. A ...

  5. Administrative Assistant / Project Coordinator

    Administrative Project Assistant  -- Fox Valley area $40,000-$46,000 plus… World class benefits including medical, dental, vision, prescription,, education asst., profit sharing Welcome to a whole new corporate culture.  Solid. Stabile. Strong. International company with North American Headquarters here in the Fox Valley is growing again and is looking for dynamic, energetic and enthusiastic team players.  This is a place where you'll hear all the employees (not just the administrative assistants) ...

  6. Clerical Receptionist

    Duties and Responsibilities: -Operates a computer based multi line phone system. -Receives telephone calls and visitors to the office. Controls access to the office and insures that only visitors properly cleared are authorized entry. -Notifies staff members of visitors or incoming telephone calls. -Responds to inquiries, providing general information regarding office programs by accessing case management information systems. -Advises caller or visitor to contact the appropriate Federal, State ...

  7. Russian / Spanish Speaking MEDICAL RECEPTIONIST

    Nationwide chain of medical clinics specializing in Endovenous laser therapy is seeking bright and energetic full-time or part time Medical Receptionists to join our growing team. Previous medical experience and fluency in English and Russian / Spanish languages is necessary to be considered for this job.  Duties and Responsibilities: - Greet patients and escort them to the examination rooms; assist patients with the completion of forms as necessary. - Become familiar with clinic computer hardware ...

  8. Executive Administrative Assistant

    ~~This position supports Muller Quaker Dairy’s executive leadership team and will provide dynamic cross-functional support to our team in Chicago.  The Executive Administrative Assistant will own responsibility for maintaining all aspects of the daily office operations. Position is temp to perm and is based in Chicago, IL Job Description • Manage and administer Travel & Entertainment (T&E) expense reporting and invoice processing as needed in a timely manner ensuring correctness • Maintain complex ...

  9. Leasing Coordinator (Full-Time/Temporary)

    SUMMARY: The Leasing Coordinator provides organizational and administrative support for the Leasing and Management staff and is responsible for all administrative activities related to apartment rentals, including auditing advertisements, making appointments (via phone or computer) and preparing lease documentation in accordance with the community’s established policies and procedures.    ESSENTIAL DUTIES AND RESPONSIBILITIES: Warmly welcome prospects into the office.  Offer them beverages and ...

  10. PART TIME/TEMPORARY Administrative Assistant

    Job Title: PART TIME TEMPORARY Administrative Assistant Job Reference #:12543 Location: Chicago, IL Compensation: DOE Assignment Length: Contract-2 week Part Time Temporary assignment Description: This is a PART TIME- 2 Week temporary assignment to cover vacation. Operates business equipment associated with mailroom and telephone/reception area or other facilities related tasks. Purchases office supplies; responds to calls for facilities problems; vendor contact; health and safety; security; ...

  11. Administrative Assistant to District Manager

    Reporting to the District Manager, the Administrative Assistant will be responsible for providing office and clerical support to the District Manager and the Earthwise team. This includes but is not limited to answering telephones, routing mail and other messages, supporting the District Manager as well as the sales and service teams. Responsibilities: Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate employees or department Retrieves messages from ...

  12. General Office Clerk    (req-7837)

      General Office Clerk - Junior     Chicago, IL    2 month contract    $10-11/hr   Job Description: Hours: 8:30am - 5:00pm Business Unit: Account Transition & Reports   Interviews will be conducted by phone   Summary: This function is responsible for the physical review of documents and preparation for transport from Chicago to Naperville Operations Center for scanning.  The main functions include: validating page counts of documents against numbered covers sheets, removal of staples, paper ...

  13. Museum Attendant

      Museum Attendant, 102 E Wesley St, Wheaton, IL 60187   General Purpose: Under supervision of the Museum Curator assist with preparation and cleaning tasks of moderate difficulty to maintain the private and public areas of the Wheaton Park District administrative office and the Museum. This is a year-round position. Qualifications: High school diploma and some knowledge of local history preferred. Demonstrated ability to work well independently and exercise good judgment. Knowledge of Microsoft ...

  14. Executive Assistant to Sales Department

    $45-55K The company is a Midwest technology firm focused on serving small to medium size businesses and enterprise companies.   Position Overview Provide administrative assistance and support to the Sales Executive Leaders and other Senior Management as needed. This position provides the highest level administrative and executive support with an emphasis on confidentiality and an attitude of cooperation and willingness to help. You will support the organization’s manufacturer relationships and ...

  15. Project Administrator- Entry Level

     Project Administrator- Entry Level $32,000-$35,000 and PTO Our business offers the best of small company dynamics combined with growth, stability and the excitement of being an industry leader.  We are seeking a full time Project Administrator position.  While working for us you will be encouraged to develop and create new skills while working in a fun and comfortable atmosphere.  We are looking for a hardworking, proactive individual that is eager to grow within a company that prides themselves ...

  16. Administrative Assistant-Intermediate     (req-7095)

     Administrative Assistant - Intermediate   (Part time)   Naperville, IL     3 month contract    $14-15/hr   Job Description: Hours: 2 days per week - 9am-5pm - Tuesdays & Thursday (some flexibility to choose alternate days) Business Unit: Retail & Business Lending   Summary: Provide high-level administrative support by conducting research, handling information requests and performing clerical functions. This role will be supporting the Executive Assistant.   Education/Experience. High School Diploma ...

  17. Administrative Assistant - Intermediate  (req-7349)

     Administrative Assistant - Intermediate    6 month contract    Chicago, IL     $14-15/hr   Job Description: Managers Notes: This person must understand cost centres and general ledger codes but it's not an accounting role Must understand concepts but strong accounting skills are really not required Lots of invoicing work with Litigation group Hours are 8:00 to 5:00 with some flexibility Must have at least Basic Word and Excel Good attitude, go getter, positive, able to work well in a team, flexible ...

  18. Administrative Assistant- Senior     (req-7731)

     Administrative Assistant - Senior     Chicago, IL     6 month contract      $16-20/hr   Job Description: Hours: 8-5 - Some overtime will be required during heavy financial months. Business Unit: US Finance Position is part-time - three days a week with some flexibility on schedule. Manager Notes: Candidate should have strong technical skills specifically in PowerPoint and be proficient in Word, Excel and SharePoint. Knowledge of Visio an asset.   Summary: Provide high-level administrative support by ...

  19. General Office Clerk     (req-7774)

      General Office Clerk - Intermediate     3 month contract   Naperville, IL      $10-12/hr Manager Notes: Hours: Manager will need coverage from 7am-7pm. This is a special project and need and demands are changing daily.  Candidates need to be flexible.  The candidate will be working on a huge Audit project and they will be required to pull and re-shelve files for the audit. Candidate must be able to work on feet for an eight hour shift. Candidate should have good people skills as they will be ...

  20. Professional Support / Administration - Executive Assistant to Chief

      Professional Support / Administration - Executive Assistant to Chief Investment Officer  3 month contract     Chicago, IL      $22-25/hr •Provide proactive high level executive support including meeting/conference call scheduling and planning, travel and expense management, file maintenance and organization •Meeting coordination and agendas •Printing and binding, copying, scanning •Coordinate logistics of in-office meetings including meeting room, catering / beverages, audio-visual, ...

  21. Financial Analyst I

    Position will be doing data entry in NetSuite accounting. The rep will recreate data from current systems into NetSuite. This could include the following: Purchase order creation, PO receiving, quote entry, sales order creation, assigning inventory, creating invoices. Under direct supervision, responsible for developing, maintaining and providing simple financial information, plans, and projections utilizing knowledge of basic financial theory. Performs analysis of financial studies and prepares ...

  22. Administrative Assistant

    Since 1990 Greco and Sons has manufactured world class Italian sausage and distributes a full line of premium quality food products with great service and affordability to the Italian restaurants and pizzerias throughout Illinois, Wisconsin and Northwest Indiana, Arizona, Las Vegas and Southern California. We are a stable, fast-growing, healthy company that is constantly looking for key personnel to add value and help in our growth and success. We are looking to fill an Administrative Assistant to ...

  23. Entry Level Administrative Assistant and Recruiter Needed ASAP!

    Entry Level Administrative Assistant Needed ASAP!    ENTRY LEVEL POSITION FOR OUR FRONT DESK, WE NEED SOMEONE TODAY! We Will Train! We are now hiring for a self-motivated, energetic individual to fill our front desk administrative/recruiter position! We are one of the leading full service promotional marketing firms in the Chicago area and we specialize in event marketing for a variety of clients through targeted retail campaigns. We have recently expanded our firm, adding several different ...

  24. Sales Assistant

      ~~RESPONSIBILITIES: • Process Sales requests, including price quotes, sample shipments and sending literature packets • Maintain customer database • Complete customer requested quality/ISO audits • Track and update customer requests/complaints • Communicate effectively with Sales Representatives and Customers • Generate sales reports • Other duties as assigned by Sales Representatives REQUIREMENTS: • High School Diploma required, some college preferred • At least 2 years sales assistant ...