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office manager in Chicago

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  1. Executive Assistant

    Executive Assistant REPORTING TO David Hoffmann, Principal and Founder, Osprey Capital and Chairman, DHR International  Greg Hoffmann, Principal SCOPE AND RESPONSIBILITIES Greeting clients and visitors to the office Managing multiple schedules and making travel arrangements Communicating with client organizations, high-level executives, and their assistants Managing contacts and outgoing communications as needed  Special projects as assigned Managing the office, including supply orders ...

  2. Office Clerk Receptionist

    Details: Opening: Office Clerk Receptionist Department: Administrative Level III Office Location: 7 South Stolp Ave, Aurora IL 60506 Starting Salary: $17.25-$17.60 Per Hour Status: Non-exempt   The Office Clerk Receptionist (OCR) plays a key role in helping the community achieve very satisfied residents through customer service efforts that enhance our resident relations. He/she will provide management support to the leasing team and assist the property manager as necessary to ensure the ...

  3. Administrative Assistant Clerical

    Administrative Assistant / Order Processing Job Description: As the Administrative Assistant responsibilities include overseeing all aspects of the office organization and greeting clients and vendors alike. General office services include answering phones, coordinating marketing materials, generating press releases and other written materials, preparation for client meetings, purchasing maintaining supplies, and general file organization. Maintain contact management database along with preparing ...

  4. Administrative Assistant

    JOB ID: IL3519 Job Title: Administrative Assistant Company: Job Chit Chat Industry/Environment: Education (non profit in which workers are allowed to use their initiative, and where each individual in the team is treated with respect.) Responsibilities: • Keeping track of the departmental budget • Purchasing all equipment and supplies • Handling all administrative tasks for the department Experience/Skills Needed: • Office Management • Writing skills • Liaising with Budget Director, Financial ...

  5. Administrative Secretary

    JOB ID: IL4022 Job Title: Administrative Secretary Company: Job Chit Chat Industry/Environment: Administrative Responsibilities: • Assist the President and Vice President of non-profit organization, implement and coordinates office functions • Arranges and schedules meetings and appointments, manages projects • Develops spreadsheets, produces written and oral correspondences Experience/Skills Needed: • Types 45+ WPM • Excellent customer service • Public speaking and client interaction Location: ...

  6. Executive Assistant

    JOB ID: IL3678 Job Title: Executive Assistant Company: Job Chit Chat Industry/Environment: Manufacturing (Growing Stable Corporation) Responsibilities: • Support of VP, department management and auditors • Proofreading, tracking information for reports • Communication with outside vendors and internal management Experience/Skills Needed: • Time management, organizational skills to get projects done timely • Computer skills - Microsoft Office Suite • Customer Service Location: Oak Lawn Salary: ...

  7. Office Manager

    JOB ID: IL4304 Job Title: Office Manager Company: Job Chit Chat Industry/Environment: Retail (Strong work ethics) Responsibilities: • Keep records of client information/ submit forms for clients • Supervise CSR team • Conduct great customer service in a fast and efficient manner Experience/Skills Needed: • Punctuality, great time management • High standard organizational skills • Friendly, enjoyable demeanor Location: Joliet Salary: $13.00/Hour DOE Hours: Full Time

  8. Executive Administrative Assistant

    JOB ID: IL4171 Job Title: Executive Administrative Assistant Company: Job Chit Chat Industry/Environment: Transportation (challenging, dynamic, with opportunity for growth) Responsibilities: • Manage daily operations of 2 corporate offices • Full charge bookkeeping, financial reports, reconciliations, invoices, bill payments • Supervise & train support staff, managed confident employee records Experience/Skills Needed: • QuickBooks • Excel spreadsheets (extensive) • Payroll & database management ...

  9. Executive Administrative Assistant

    JOB ID: IL3536 Job Title: Executive Administrative Assistant Company: Job Chit Chat Industry/Environment: Non-Profit (Local and successful) Responsibilities: • Support 4 principal investigators, HR Director, and Office Manager. • Initiate and maintain database • Main contact person for company Experience/Skills Needed: • Utilize intermediate level Microsoft Excel, Word, Outlook and Access • Front-Desk Receptionist • Human Resource support Location: Arlington Heights Salary: $19.00/Hour DOE ...

  10. Administrative Assistant- Senior     (req-7731)

     Administrative Assistant - Senior     Chicago, IL     6 month contract      $16-20/hr   Job Description: Hours: 8-5 - Some overtime will be required during heavy financial months. Business Unit: US Finance Position is part-time - three days a week with some flexibility on schedule. Manager Notes: Candidate should have strong technical skills specifically in PowerPoint and be proficient in Word, Excel and SharePoint. Knowledge of Visio an asset.   Summary: Provide high-level administrative support by ...

  11. General Office Clerk     (req-7774)

      General Office Clerk - Intermediate     3 month contract   Naperville, IL      $10-12/hr Manager Notes: Hours: Manager will need coverage from 7am-7pm. This is a special project and need and demands are changing daily.  Candidates need to be flexible.  The candidate will be working on a huge Audit project and they will be required to pull and re-shelve files for the audit. Candidate must be able to work on feet for an eight hour shift. Candidate should have good people skills as they will be ...

  12. Professional Support / Administration - Executive Assistant to Chief

      Professional Support / Administration - Executive Assistant to Chief Investment Officer  3 month contract     Chicago, IL      $22-25/hr •Provide proactive high level executive support including meeting/conference call scheduling and planning, travel and expense management, file maintenance and organization •Meeting coordination and agendas •Printing and binding, copying, scanning •Coordinate logistics of in-office meetings including meeting room, catering / beverages, audio-visual, ...

  13. Administrative Assistant- Intermediate    (req-7804)

      Administrative Assistant - Intermediate    18 month contract    Chicago, IL     $13-15/hr   Job Description: Hours: 8-5 or 8:30 to 5 (depending on how long they would like for lunch Business Unit: Legal   Manager notes: -Must have proficient technical skills in MS Office suite.. -Personality is key - Proactive, innovative, wonderful to be around, right balance of go getter and collaborator. Would like someone who thinks. -Although a small part of the job the candidate should also know how ...

  14. Senior or C-Level Executive Assistant Needed

    Prominent financial firm is seeking a Senior or C-Level Executive Assistant to assist one of the company's partners. Executive is seeking a true long-term, energetic, dependable EA who wants an exciting, fast paced position. for a long-term commitment. Office is located near Lincoln Square. Duties include: -heavy phone and email correspondence -arranging and overseeing complex travel itineraries -managing expenses and preparing reports -daily administrative support to the executive -prepare ...

  15. Administrative Assistant

    Manage associate payroll and accounts payable processes Manage our customer service training program including creation, scheduling of training and audits Assist with the receipt and distribution of incoming mail/outgoing mail and magazines Scheduling and planning of club meetings and miscellaneous events Operations and maintenance of computer and phone hardware and software through IT department Administrative duties including: mailings, copying and filing Responsible for organizing ...

  16. Clerical Receptionist

    Duties and Responsibilities: -Operates a computer based multi line phone system. -Receives telephone calls and visitors to the office. Controls access to the office and insures that only visitors properly cleared are authorized entry. -Notifies staff members of visitors or incoming telephone calls. -Responds to inquiries, providing general information regarding office programs by accessing case management information systems. -Advises caller or visitor to contact the appropriate Federal, State ...

  17. Leasing Coordinator (Full-Time/Temporary)

    SUMMARY: The Leasing Coordinator provides organizational and administrative support for the Leasing and Management staff and is responsible for all administrative activities related to apartment rentals, including auditing advertisements, making appointments (via phone or computer) and preparing lease documentation in accordance with the community’s established policies and procedures.    ESSENTIAL DUTIES AND RESPONSIBILITIES: Warmly welcome prospects into the office.  Offer them beverages and ...

  18. PART TIME/TEMPORARY Administrative Assistant

    Job Title: PART TIME TEMPORARY Administrative Assistant Job Reference #:12543 Location: Chicago, IL Compensation: DOE Assignment Length: Contract-2 week Part Time Temporary assignment Description: This is a PART TIME- 2 Week temporary assignment to cover vacation. Operates business equipment associated with mailroom and telephone/reception area or other facilities related tasks. Purchases office supplies; responds to calls for facilities problems; vendor contact; health and safety; security; ...

  19. Administrative Assistant to District Manager

    Reporting to the District Manager, the Administrative Assistant will be responsible for providing office and clerical support to the District Manager and the Earthwise team. This includes but is not limited to answering telephones, routing mail and other messages, supporting the District Manager as well as the sales and service teams. Responsibilities: Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate employees or department Retrieves messages from ...

  20. Administrative Assistant

    Since 1990 Greco and Sons has manufactured world class Italian sausage and distributes a full line of premium quality food products with great service and affordability to the Italian restaurants and pizzerias throughout Illinois, Wisconsin and Northwest Indiana, Arizona, Las Vegas and Southern California. We are a stable, fast-growing, healthy company that is constantly looking for key personnel to add value and help in our growth and success. We are looking to fill an Administrative Assistant to ...

  21. Executive Assistant (Temporary/Temp-to-Hire Positions)

      The Larko Group is looking for experienced Executive/Administrative Assistants for various temporary and temp-to-hire positions with multiple clients. Applicants should be proficient in MS Office Suite, have good written and verbal communication skills, strong organization skills and the ability to multi-task.   Candidates must have 3- 5 years of handling the following administrative tasks:  handling email and telephone correspondence coordinating travel arrangements (domestic & ...

  22. General Office - Spare Parts Coordinator - Direct Hire

    Are you looking for a permanent and stable General Office position with great benefits?  Our client, the US headquarters office of a global manufacturing company is looking to hire the right person as a Direct Hire immediately. The Job: As the Spare Parts Coordinator your job would be to: Organize and track engineering drawings & operations manuals Support 2 inside sales reps, repairs / service manager and spare parts manager by tracking down status of orders, getting product information and ...

  23. Service Administrator

    Purpose The service administrator supports the customer service department by contacting our customers to ensure their service needs are met.  Will also assist in the processing of field service documentation, track parts shipped to the field and manage the return of materials to vendors. This position will report to the service administration supervisor and is located in Niles, Illinois.   Duties and Responsibilities Contact customers to verify their service needs are complete; Input the ...

  24. General Office - Food Manufacturing Company

    Are you looking for a permanent and stable job in small growing company? The Job: General Office Responsibilities (Phone calls, send out bills, work with spreadsheets, etc.) Process customer orders, enter purchase orders, match invoices to incoming shipments, send out marketing information, etc. Answer phones and provide support to existing customers. Help with planning and organizing trade shows and other marketing events Lots of room to grow and develop with this growing company. The ...