JOB SUMMARYGreat opportunity in an exciting industry with excellent potential for growth! The Team Companies provides payroll and business affairs services to the advertising, music and entertainment industries. The Clerk/Coordinator is an administrative support position that is responsible for assisting the Payroll and Business Affairs divisions.This is entry level position in a small office will have the opportunity to learn many aspects of the business behind producing, advertising, and entertainment projects for all media including details of employing union and non-union performers and crew, licensing music, images and other elements for use in advertising, and other details that are key in developing, producing, and distributing creative content. The clerk/coordinator position requires analytical thinking and problem-solving skills, an aptitude for numbers, multi-tasking, project management, and quality client service skills. The ideal candidate is a self-starter with initiative and a pro-active approach to tasks, responsibilities and working with colleagues. Discretion in handling company and client information is required, along with professional ethics, appearance and conduct. RESPONSIBILITIES:Assist with performing integrity checks of Team’s electronic systemAssist with and maintain electronic and paper file systems, talent contract preparation, estimates, and distribution of invoices.Assist TTC Business Affairs staff with projects that may include talent and production estimates, celebrity contracts, script and storyboard review, music licensing and rights managementAssist with support for incoming phone calls and inquiries, data entry, payroll, reports, and paperwork as needed.Commercial use entry and updating utilizing company proprietary portal “TOCS”Assist staff with expense reportsDeposit client checks through automated scanning portal Handle scanning and accurate indexing of source documents into electronic filing system. KNOWLEDGE, SKILLS & ABILITIESBasic office skills and abilities, knowledge of Microsoft Office (Outlook, Word, Excel, & PowerPoint)Proficient on PC; additional proficiency on a Mac a plusAbility to professionally interact with office colleagues and other company personnel as well as management and executives in a professional office settingExposure to or background in advertising, video/film/print production or live event production a plusExcellent oral and written communication skills in English; ability to communicate clearly and concisely with clients, colleagues and staff.Knowledge of bookkeeping.Knowledge of government employment laws and advertising industry requirements for payroll is helpful but not required. Ability and willingness to learn new and/or proprietary computer applications as required.Minimum typing/keyboarding of 50 words per minute.Organizational skills.Attention to detail and analytical skills.Flexibility and multi-tasking abilities.Ability to work well under pressure and meet deadlines. CREDENTIALS, EXPERIENCE & EDUCATIONMinimum Educational requirement: High School Graduate.Two years of college or related experience preferred. Please email your resume to [email removed] and put “Payroll Clerk Chicago” in the subject line of your email. No relocation. No phone calls, please!
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