OverviewA leading distributor of quality branded consumer products, is searching for an Inventory Analyst for its west suburban Chicago office. The right candidate for this job will possess a strong work ethic, positive attitude, and the ability to be flexible with their daily tasks. The primary responsibility is to coordinate inventory control processes with purchasing/import logistics analysis. Position has one direct report and reports to Controller. Inventory ControlMonitor and maintain accurate inventory records.Forecast planning to analyze stock levelsPlans and manages purchasing schedules to meet customer delivery requirements.Manage inventory levels, schedules, and availability of selected items.Balance on-hand inventory with forecasted needs and vendor lead time.Generate purchase orders for production material, floor stock items, and all purchases to support the timely and efficient shipment of goods. Purchasing/ImportingIssue purchase order for import and domestic product to manufacturing factory.Receive inventory shipments to open purchase order and forward Bill of Lading, Purchase Order and Vendor invoice to accounts payable. Accounts payable will perform a triple match within the system to post the liability to AP.Reconcile any pricing or quantity variances between Proforma and Purchase Order with Factory.Maintain a summary or order recap of all factory orders by factory and anticipated shipment status for import and domestic product.Monitor Open Purchase Orders to ensure they match to the information on the Factory Recaps and reconcile any differences.Communicate with factory to ensure on time shipments to customers and to US warehouses.Assist Sales and Marketing Admin with providing direct ship and import customers with shipment status.Create commercial invoice and packing list for all shipments.Forward commercial invoice and packing list to customs brokers for all domestic inventory and direct to customer shipments.Forward commercial invoice and packing list to customer’s customs broker for all FOB China orders.Attend to any customs clearance issues that may arise.Review and approve factory invoice and provide invoice and supporting documentation to accounts payable.Review and approve Ocean Freight and Customs charges for each shipment and provide supporting documentation to accounts payable. Import Purchase Orders/Order EntryProcess full cycle Letter of Credit submittal per company procedure.Coordinate containerization of customer order with manufacturing facility and communicate changes to Sales and Marketing.Input import and direct ship orders into business software and provide order confirmations to customer.Review vendor manual for billing, shipping, order process, credit approval etc. AdministrativeSupervise and oversee the function of Domestic Logistics Coordinator.Effectively communicate with manufacturers, sales department, inventory, and product development department with regard to material status and production planning issues.Provide training/cross training and support to new or current team members.Special projects as needed. Skills and SpecificationsExcellent written and verbal communications skills.Strong analytical skills.Strong follow up and resolution. Technical SkillsProficient with Microsoft Office Suite: Word, Excel, Power Point.Strong understanding of business software systems.
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